Our RUBIN Dates and Booking module provides exhibition, congress or event centre operators with comprehensive space planning support: starting with event optimisation, current occupancy situation overviews, right through to final invoicing. Assign rooms, services, materials and personnel to defined projects and differentiate between in-house and rental business.
Make room bookings for your own events as well as guest events in your booking calendar and keep track of each event’s status.
Automated workflows structure and support your personal or cross-team tasks so that you always know which work steps need to be done next. This applies to your own and cross-team workflow tasks as well as those of colleagues who are currently away.
With our RUBIN Dates and Booking module, you always have an overview of your event dates and room bookings and can react flexibly and quickly to customer enquiries.
The occupancy calendar provides an overview of the current occupancy situation of all the buildings, rooms, halls and areas you manage.
Both your own events and guest events can already be entered in the booking calendar at the time of the enquiry with different statuses as an option, reservation (definitive booking) or even as a 2nd option. This allows you to optimise the tracking of the various stages of the enquiries received.
Allocate all services ordered for an event and relevant customer agreements to a precise location and time in a production plan.
You can use Word templates to create your standardised documents, such as rental contracts and stage management plans. These are created from RUBIN and stored in the programme for documentation.
All services provided are included in invoicing and can be charged and, if necessary, credited from the module. You can also create prepayment invoices and split invoices.
Additional Modules
Enhance your RUBIN modules with the RUBIN Customer Relationship Management module for comprehensive recording of your customers’ address data. Sales, marketing and project teams are supported in their acquisition and project-related activities. This RUBIN module can be used to store company contacts and contact persons as well as accounting information. For example, set address identifiers for a wide range of categorisation options for a business or contact person address for evaluations and selections and use them to send serial mailings to your customers.
Are you a trade fair organiser, do you organise trade fairs with your project teams and would you like to record your exhibitors’ stand registrations, create co-exhibitors and nomenclatures and send stand offers to exhibitors? Then the RUBIN Trade Fairs and Exhibitions module could also be of interest to you.
While you can book rooms (such as exhibition halls, outdoor areas, congress and conference rooms) in RUBIN Dates and Booking in your booking overview of the room management and record the time periods of the events taking place in your company (including set-up and dismantling times), RUBIN Trade Fairs and Exhibitions supports you in recording stand registrations. Both modules interlock with regard to your trade fair project planning and enable you to fully plan and structure your business processes from the request for an event, to the definitive booking and realisation of the event, the creation of a stand offer for your exhibitors and the acceptance of the stand offer for the realisation of the stand at the trade fair to be held as well as the respective invoicing.
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