The demands placed on trade fair management to ensure a successful event are high and the closer the event date approaches, the more tasks have to be handled simultaneously. Project teams, service departments, sales, technology, external partners, financial controlling and accounting. The processes must be clearly structured for everyone involved and relevant data must be available without unnecessary effort. Anyone travelling with different data silos and unclear task statuses isn’t just wasting time.
Thanks to its modular structure, RUBIN can offer the ideal solutions for your processes. All RUBIN modules work with a common database and organise trade fair management processes effectively and transparently. From exhibitor registration and visual planning to online service booking and invoicing.
Our RUBIN modules support your entire process.
Our RUBIN trade fairs and exhibitions module is truly versatile. Process any number of projects simultaneously and effortlessly transfer data from the previous event. It supports your sales processes across all modules, from existing exhibitors to new potential customers. You can keep an eye on the status of all stand registrations at all times. Let RUBIN support you automatically when booking mandatory services and invoice all booked services with just a few clicks. The analyses allow you to exploit the full potential of your trade fair data and provide meaningful information at all times.
RUBIN Graphics is the highly integrated solution for the visual planning of all stand areas. Whether a row, corner or block stand, all information relevant to placement is clearly displayed in the layout area. Simply drag and drop the stands that need to be planned in halls or outdoor areas. You can make stand and hall plans available to customers manually, in series or automatically. The dwg file you use in RUBIN Graphics can be optimally edited and is universally applicable.
Level up your services and automate the service chain from bookings to provision and fulfilment. Let RUBIN support you in creating and processing bookable items and retain full control over your purchase and sales prices. As soon as services are booked at a stand, they can be forwarded to various service partners fully automatically or with just a few clicks. Partners receive all important information for further processing and your exhibitors receive first-class service..
Offer customers a personalised experience and increase sales through targeted processing of CRM data. Project teams, records departments, sales and marketing all rely on a well-maintained address base. Your sales activities are actively supported by RUBIN Customer Relationship Management (CRM). In addition to the customer master data, you can call up the order history and classification features. Control your campaign and send serial mailings to defined target groups. All communication with customers can be accessed at any time.
The occupancy overview provides all the clarity you need in the planning process. Change the room and hall views with just one click and benefit from customised information views. Access scenario planning and receive automatic notifications as soon as a desired time slot becomes available. Enter all relevant information and bookings for both your own and guest events with just a few clicks. Use intelligent workflow chains to control your event processes from offer to invoice. Keep track of your event planning at all times with our wide range of analysis options.
Open event-related online shops for exhibitor registration and service bookings. Smart transfer functions control the data flow from the shops to the production system. You can provide all relevant information in customer accounts 365 days a year and take communication with your customers to a new level. Service partner and guest organiser shops complement your range of services.
RUBIN is a real team player. Customised workflow processes promote and control the cooperation between different trade fair teams. This way, everyone can find each other and everyone knows what needs to be done. Customised user concepts and access rights guide every team, no matter how big or small. From project teams and technical departments to cross-sectional departments and invoice managers – one team, one solution..
Over 60 customers in the DACH region and Luxembourg trust RUBIN
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